Chief of Unit, Central Warehouse, P4
United Nations Assistance Mission for Iraq
工作地点：Baghdad（巴格达） 截止日期：06 October , 2017
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Org. Setting and Reporting
The Chief of Unit, Central Warehouse will directly report to the Chief, Supply Chain Management and the post is located in Baghdad with United Nations Assistance Mission in Iraq (UNAMI).
Within delegated authority, Chief of Unit, Central Warehouse will be responsible for the following duties:
1-Exercises authority in the planning, administration and performance management of Centralized Warehousing while incorporating the Green SCOR (Supply Chain Operations Reference) model in all warehouse operations to reduce the environmental impact, including:
a)Inbound operations: inbound delivery monitoring, receiving, batch management, transfer orders and putting away;
b)Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise technical units Inventory Senior Users (former Self Accounting Units (SAUs)) accordingly, coordinate with the Inventory Management team to ensure timely fulfillment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf live monitoring and inventory analysis;
c)Outbound operations: order fulfillment, picking, packing, task monitoring, order consolidation and loading;
d)Development and implementation of effective stock control and audit systems providing information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice that will allow the technical units I Inventory Senior Users to maintain all stocks at the levels necessary to meet customer requirements and demand;
e)Leverage business intelligence tools focused on demand and supply processes generated data with the aim of improving overall mission supply chain operational responsiveness, agility and reliability. Lead process to streamline supply chain management functions and to transition centralized warehousing into the center of excellence for a responsive supply chain management function;
f)Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations;
g)Monitoring the space availability to allow for an optimal allocate on of the goods while ensuring that the safety and security standards are always met.
2-Carries out programmatic/administrative tasks necessary for the functioning of the Section under supervision, including the development and execution of the Section's budget pertaining to the subsidiary budgets and personnel needs of the Section;
3-Assigns and monitors performance parameters and critical indicators, reports on budget/program performance, prepares inputs for results-based budgeting, evaluates staff performance, interviews candidates for job openings and evaluates candidates. Oversees the resources and capacity management to ensure achieving the result based budgeting expected accomplishments relevant to warehousing operations;
4-Prepares annual work plan, and monitors progress against this plan to ensure the organization attains its objectives as cost effectively and efficiently as possible. Actively engages in management performance duties and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility;
5-Provides input towards the development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; Collaborates and coordinates with technical sections to forecast demand and gather inventory requirements for future planned projects I activities in support of service delivery objectives;
6-Coordinates with UN Global Service Centre (UNGSC) and/or UNHQ regarding the submission of the mission's demand plan as input for the consolidated global acquisition plan;
7-Integrates and monitors the implementation of the Mission Acquisition Plan ; Coordinates with UNGSC and/or counterparts in other Missions on items availability prior to making decision to acquire new items either for replacement or additional requirement;
8-Develops strategies and design innovative solutions, in coordination with Procurement Section, for implementation of the Mission Acquisition Plan, taking into account different sourcing options, including global and regional systems contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements;
9-Plans, develops, reviews and evaluates internal controls over acquisition activities and support functions;
10-Provides expert advice to officials of substantive and technical sections periodically on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of procurement and other supply chain issues encountered, providing them with support and guidance at all stages of the procurement cycle, and oversees the preparation of the quarterly review for submission to UNGSC and DFS;
11-Develops, reviews, evaluates and upgrades mission policies and procedures governing the acquisition planning and requisitioning process, Standard Operating Procedures (SOPs), guidelines and instructions governing the procurement process, including delivery and payment (Procure to Pay). Ensures the periodic review and maintenance of same;
12-Undertakes research and analysis in order to develop formal recommendations to management with respect to issues;
13-Performs other duties as required.
Professionalism: Ability to analyze the strategic elements of property management support to clients; ability to analyze benchmarks related to Key Performance Indicators; familiarity with rules and regulations related to UN Assets; awareness of the procedures related to warehouse management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.
Advanced university degree (Master’s degree or equivalent) in business administration, supply chain management, public administration, law, engineering or related field. A first-level university degree, in combination, with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven (7) years of progressively responsible experience in the development, planning, management in support of international commercial operations, military or field missions is required. Experience in managing logistics supply operations in international commercial or military supply operations is required. Experience in managing major projects and procurement or global service contract(s) desirable.
English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in English, both oral and written, is required. Knowledge of Arabic is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.